Using the WildTrax System
WildTrax is an online platform for storing, managing, processing, and sharing biological data collected by environmental sensors. Currently it supports remote cameras and acoustic recording units (ARUs).
WildTrax was created in collaboration with the University of Alberta, Dr. Erin Bayne and the Bioacoustic Unit, and other partners, and is hosted/administered by the ABMI.
The WildTrax platform undergoes continual improvement. The intention is for WildTrax development to remain flexible and inclusive, such that both the technical tools offered on the platform, as well as the administrative tools to support data sharing and project collaboration, will continue to evolve. The WildTrax Team operates on a “door always open” policy, and we are open to ideas and collaborations.
Below we provide a general overview of policies for releasing and accessing data on WildTrax. Many of these policies will be used to guide future development functionalities and are not currently operational within WildTrax.
Functionality for data release and access is expected for spring 2020.
Releasing and Using Data
WildTrax acknowledges Data Owners as any user who uploads and manages data which is their intellectual property. Data Owners retain exclusive ownership over their data at all times within WildTrax.
By default, all projects and their associated data within WildTrax are designated as Private unless otherwise selected by the Data Owner. However, the WildTrax Team intends to provide a number of options for users wishing to share or release data.
The goal of WildTrax is to make environmental sensor data open and widely available. All publicly available data will be released through a “Data Discovery” portion of the WildTrax website which is currently in development and expected to be available spring 2020. This section will include a map allowing for exploration of survey locations, and a download function for accessing raw data.
To accommodate user needs, WildTrax will allow users to classify their data into different openness categories (note, full functionality for data openness is expected by spring 2020). Data openness ranges across a spectrum from completely private to public, and is specified by the Data Owner(s). The following categories will be implemented to align with Nature Count’s data openness categories:
- Private Setting: in this setting, the Data remains fully private and is accessible only to the Data Owner, and not to any other Registered User or Guest User on WildTrax.
Publications Only Setting: this setting indicates that Data is available to WildTrax for use in summary maps, visualizations, and analyses created by this team. Data uploaded under this setting is not accessible to other Registered Users or Guest Users
Metadata Only Setting: Metadata information is accessible to other Registered Users or Guest Users. The actual data and Project Manager contact information are not available to other Users, and they are not used in data summaries or visualizations.
Metadata and Publications Setting: Metadata information is accessible to other Registered Users or Guest Users. The actual data and Project Manager contact information are not available to other Users. In addition, Data is available to WildTrax for use in summary maps, visualizations, and analyses created by this team.
Data by Request Only Setting: Data are used in publicly available, predefined visualizations (i.e. maps and graphs). Metadata are accessible to other Registered Users and Guest Users who can request access to the complete data set via the WildTrax website.
Data by Request and Submission to Information Systems Setting: Data can be used in publicly available, predefined visualizations (i.e. maps and graphs); Metadata are accessible to other Registered Users and Guest Users who can request access to the complete data set. Additionally, data is made available to existing information systems (e.g. FWMIS) and bioinformatic efforts (e.g. Nature Counts, GBIF).
- Public (Full) Setting: this setting fully releases every aspect of the Data to WildTrax. All Registered Users and Guest Users have Access to Data which is uploaded under this setting.
When Data Owners choose to publicly release Data, they can also choose how much of their data to release. When Data is released, the Data Owner can select from the following data transparency options:
Full Release: every part, aspect, and element of the Data is released and accessible by other Users.
Buffered Release: the Data is publicly available and can be accessed by any WildTrax User. Data Owners may choose to release approximate site locations and specify the timing of public release.
Partial Release: the Data Owner specifies a portion or sub-sample of the Data to be released, and only that specified portion of the Data is accessible to other Users.
The default data transparency setting will be Full Release.
Information on how and where to use data from WildTrax is provided below.
Accessing Data: Currently, publicly available datasets will appear in a User’s Data Download section of their dashboard. Future versions of WildTrax will include Data portals and discovery options for interacting with publicly available datasets. Depending on the privacy setting of a dataset, Users may be able to submit requests to Data Owners for additional Data. Downloaded data is subject to the WildTrax Terms and Conditions of Use
Authorship for Publications: Data in the WildTrax system represent significant expenditures of time and money by Data Owner(s) to design, collect, and process the information. Creating partnerships is a key goal of WildTrax. Thus, parties interested in using public data for publication are strongly encouraged to contact the Data Owners before use to: A) ensure that the proposed use does not duplicate work in progress or previously completed; B) determine if the Data Owner(s) should be invited to contribute to the development of the publication as a co-author(s). It is up to the Data Owner(s) and potential Data User(s) to define what is expected by each group to warrant authorship.
- Data Use Disclaimer: The consumer of these data has an ethical obligation to cite it appropriately in any publication that results from its use. The Data User is urged to contact the owners of these data if any questions about methodology or results occur. The Data User should realize that misinterpretation of data may occur if used out of context of the original study. While substantial efforts are made to ensure the accuracy of data and associated documentation, complete accuracy of data sets cannot be guaranteed. All data are made available "as is." The Data User should be aware, however, that these data are updated periodically and it is the responsibility of the Data User to check for new versions of these data. The Data Owner(s) and WildTrax shall not be liable for damages resulting from any use or misinterpretation of the data.
TERMS AND CONDITIONS OF USE
WildTrax is an online platform for storing, managing, and sharing environmental sensor data. WildTrax was created in collaboration with the University of Alberta, Dr. Erin Bayne and the Bioacoustic Unit, and other industry partners, and is hosted/administered by the ABMI as outlined herein.
In this document, the following definitions apply:
B. “ABMI” means the Alberta Biodiversity Monitoring Institute, which owns and administers the WildTrax website.
C. “WildTrax” means the WildTrax online platform and website, its administrative team, and its associated software including online tools for storing, managing, processing, and sharing Data. This website is located at: http://www.wildtrax.ca/home.html.
D. “Data” means biological and environmental Data uploaded to WildTrax by Data Owners and all intellectual property rights therein, including Data from sensor technologies such as remote cameras and autonomous recording units (ARUs). This Data can come in the form of spatial information, sampling locations, audio files, video files, image files, Data tables, metadata, and Data collectors.
E. “Access” means a User’s ability to download, view, and otherwise use the Data stored on WildTrax.
F. “Personal Information” means personal profile information provided by the User in the creation of their WildTrax account including but not limited to their name, username, password, email address, phone number, mailing address, and photographs. Personal Information does not include Data.
G. “Canada’s Anti-Spam Legislation (CASL)” means the legislation titled: “An Act to promote the efficiency and adaptability of the Canadian economy by regulating certain activities that discourage reliance on electronic means of carrying out commercial activities, and to amend the Canadian Radio-television and Telecommunications Commission Act, the Competition Act, the Personal Information Protection and Electronic Documents Act and the Telecommunications Act,” SC 2010 c 23.
H. “User” means both a Registered User and a Guest User as such terms are defined herein, including those Registered Users who are Data Owners who upload their Data to WildTrax.
I. “Registered User” means any individual, association, corporation, organization, or institution who has provided Personal Information to WildTrax. Registered Users may also be Data Owners.
J. “Guest User” means an individual, association, corporation, organization, or institution who has not provided Personal Information to WildTrax.
K. “Data Owner” means a Registered User who has uploaded their Data onto WildTrax and paid their associated Fees. The ABMI may, from time to time, upload its own Data to WildTrax rendering the ABMI, or its representatives, to be a Data Owner.
L. “Data Processing” means the method of translating raw Data into a coherent and meaningful selection of information.
M. “Privacy Setting” means the privacy setting which a Data Owner selects for the Data which they upload.
N. “Data Transparency” means the degree of Access which all Users have to a particular dataset.
O. “Metadata Standards” means the basic set of definitions given to all of the variables within a dataset, so that every machine interpreting the Data shares a common understanding of what the Data means.
P. “Fee” means the Fee paid by a User at the time that they create a new project on WildTrax. This Fee includes any and all taxes which may be associated with the account.
Q. “Third Party Payment Software” means any application or software which operates to process transactions and support online money transfers between vendors, consumers, auction sites, and other commercial entities.
R. “Derivative Works” means an expressive creation which includes major elements of an original, previously created dataset. The Derivative Work is a separate, independent work which is based on the original dataset.
2) OUR SERVICES
A. ABMI is dedicated to encouraging the growth, development, and distribution of environmental Data. WildTrax serves as an online tool for storing, managing, processing, and sharing environmental Data.
It should be understood that the ABMI will host the WildTrax website as an internet platform whereby Data Owners, opting to upload their Data, can provide Access to their Data to Users of the website based upon permissions and restrictions determined by the Data Owner. Although the ABMI intends to liaise a collaborative, data sharing environment, all Access to Data shall be determined solely by the Data Owner, at their unfettered discretion.
For clarity, WildTrax Intellectual Property relates to any and all intellectual property used by the ABMI, directly or indirectly, for the hosting and/or administration of the WildTrax website (e.g., website content) and does not include any Personal Information, Data, Derivative Works, or any other information contributed by Users. Unless otherwise expressly agreed upon by the parties, the ABMI shall not, at any time, own or have any proprietary rights in any Personal Information, Data uploaded by a Data Owner, Derivative Works, or any other information contributed by Users.
C. WildTrax is strictly a hosting service and provides the infrastructure and organizational framework which allows Data owners to contribute Data and Users to Access the Data. WildTrax only accepts Data which meet conventional Metadata Standards.
D. All Data on WildTrax is provided with additional supporting metadata sufficient to make sensible and informed decisions about the Data use. Users must abide by these Metadata Standards when uploading and/or interpreting Data on WildTrax.
E. Data Owners understand and agree that misinterpretation of Data may occur. While all reasonable efforts may be made to ensure the accuracy of Data and associated documentation, WildTrax makes no guarantee, representation or warranty relating to Data accuracy. Data Users acknowledge that Data may be updated periodically and without warning, and that the Data User shall be responsible to check for such updated versions of Data.
3) YOUR RESPONSIBILITIES
B. You agree that ABMI, or any of its associated representatives, may communicate with you, including by sending information, correspondence, and notices to you. These communications may be sent via email, messages, push notification, phone, or otherwise through the contact information associated with your account.
4) ACCEPTANCE OF TERMS
6) LIMITED RIGHT TO USE
A. A WildTrax account grants Users a limited right to Access Data that has been publicly released on WildTrax. Accessing Data that has been publicly released and which is stored on WildTrax does not transfer any of the intellectual property rights in the Data to you.
B. Derivative Works: Any Access to Data for the purposes of republishing, distributing, assigning, sublicensing, selling or otherwise creating a Derivative Work shall require the prior consent of the Data Owner. For clarity, in the event that you should Access WildTrax’s Data for the purposes of republishing, distributing, or otherwise creating a Derivative Works, you acknowledge and agree to obtain prior consent of the republishing, distributing, or otherwise creating a Derivative Works from all applicable Data Owner(s). Where required by the Data Owner, you agree to provide a full and appropriate acknowledgement and citation indicating the owner of the Data. If you fail to comply, you risk the suspension or termination of your account, as well as the possibility of legal consequences.
7) LICENSING OF CONTENT
8) UPLOADING DATA
A. Data can be uploaded to WildTrax in one of two ways:
i. Data Owners may choose to upload Data directly into their WildTrax account.
ii. Data Owners may choose to upload their Data onto a physical device, such as a USB drive or external hard-drive, and deliver it to the WildTrax administrative team. The administrative team will then manually upload the Data to WildTrax, and the Data Owner will be able to manage this Data once this upload has been completed. Users wishing to utilize this option can deliver their Data to:
1-107 Centennial Centre for Interdisciplinary Studies
University of Alberta
Canada, T6G 2E9
Alternatively, Users may mail their Data in to:
CW 405 Biological Sciences Building
University of Alberta
Canada, T6G 2E9
9) PRIVACY SETTING
A. The ABMI acknowledges and understands the proprietary nature of the Data Owner’s Data, and the desire, in some cases, that privacy of the Data be maintained. The default setting for all WildTrax projects is private. In that regard, Data Owners shall retain full control over the Privacy Setting which they select for their Data. This means Data Owners may choose to make their Data accessible to no other Users, specified Registered Users, or all other Users including Guest Users. The full spectrum of privacy options is not currently available in WildTrax and will be a priority for development of version 2.0. The Privacy Setting is initially selected at the time that the project is created and can be changed at any time. This is done by selecting any of the following settings below:
i. Private Setting: in this setting, the Data remains fully private and is accessible only to the Data Owner, and not to any other Registered User or Guest User on WildTrax.
ii. Publications Only Setting: this setting indicates that Data is available to WildTrax for use in summary maps, visualizations, and analyses created by this team. Data uploaded under this setting is not accessible to other Registered Users or Guest Users
iii. Metadata Only Setting: Metadata information is accessible to other Registered Users or Guest Users. The actual data and Project Manager contact information are not available to other Users, and they are not used in data summaries or visualizations.
iv. Metadata and Publications Setting: Metadata information is accessible to other Registered Users or Guest Users. The actual data and Project Manager contact information are not available to other Users. In addition, Data is available to WildTrax for use in summary maps, visualizations, and analyses created by this team.
v. Data by Request Only Setting: Data are used in publicly available, predefined visualizations (i.e. maps and graphs). Metadata are accessible to other Registered Users and Guest Users who can request access to the complete data set via the WildTrax website.
vi. Data by Request and Submission to Information Systems Setting: Data can be used in publicly available, predefined visualizations (i.e. maps and graphs); Metadata are accessible to other Registered Users and Guest Users who can request access to the complete data set. Additionally, data is made available to existing information systems (e.g. FWMIS) and bioinformatic efforts (e.g. Nature Counts, GBIF).
vii. Public (Full) Setting: this setting fully releases every aspect of the Data to WildTrax. All Registered Users and Guest Users have Access to Data which is uploaded under this setting.
B. When selecting the fully public setting, Data Owners can choose to release certain portions of the Data to WildTrax. The Data Owner can restrict the amount, type, and specificity of Data released, described under Data Transparency, below. All Registered and Guest Users will have Access to Data that is selected for release.
C. Data Owners may choose to release all, or a portion, of their Data to specified Users. The Data Owner selects which other Registered User(s) they are sharing it with by adding users to their WildTrax project(s). No other Registered Users or Guest Users will have Access to the Data.
D. The Privacy Setting will be determined by the Data Owner at the time that the project is created in WildTrax and can be changed at any time during the project. In the event that the Data Owner does not specify a Privacy Setting at the time of upload, the default Privacy Setting will be “Private”.
E. If Data has been uploaded under a restricted Privacy Setting, Users may contact WildTrax and request full Access to this Data. This request will be forwarded on to the Data Owner of the Data in question, and this Data Owner can either grant or deny permission to fully Access the Data.
10) DATA TRANSPARENCY
A. As above, the ABMI acknowledges and understands the proprietary nature of the Data Owner’s Data, and the desire, in some cases, that privacy of the Data be maintained. In that regard, Data Owners shall retain full control over the degree of Data Transparency which they select for their Data. As a Data Owner, you may choose to release all aspects of your Data to WildTrax, or only a restricted portion of the Data. Data Transparency is selected by the Data Owner. Data Transparency settings only apply when Data is publicly released. This is done by selecting any one of the following Data Transparency settings below:
i. Full Release: every part, aspect, and element of the Data is released and accessible by other Users.
ii. Buffered Release: the Data is publicly available and can be accessed by any WildTrax User. Data Owners may choose to release approximate site locations and specify the timing of public release.
iii. Partial Release: the Data Owner specifies a portion or sub-sample of the Data to be released, and only that specified portion of the Data is accessible to other Users.
B. In the event that you do not specify a Data Transparency setting at the time that you choose to release Data as a Data Owner, the default setting will be Full Release.
C. If Data has been uploaded under a restricted Data Transparency setting, Users may contact WildTrax and request full Access to this Data. This request will be forwarded on to the Data Owner of the Data in question, and this Data Owner can either grant or deny permission to fully Access the Data.
11) DISCLAIMERS, LIMITATIONS OF LIABILITY, AND INDEMNITY
A. Data Owners collect, manage, and upload Data at their own risk. Neither ABMI, nor any of its affiliates, bear any responsibility nor liability for any injury of any type which Users may sustain from gathering, managing, or uploading Data to WildTrax, or their Access thereof.
C. ABMI does not endorse any Derivative Work created from any of the Data within WildTrax. ABMI, and its affiliates, prohibits the use of any of their intellectual property by any Derivative Work which is constructed through the use of WildTrax databases. If a party who has constructed such a Derivative Work wishes to use this intellectual property, this party must obtain express written permission from the appropriate entities.
E. By using WildTrax, you agree that your use of the services shall be at your sole risk. To the fullest extent permitted by law, ABMI, its officers, directors, employees, and agents disclaim all warranties, express or implied, in connection with the services and your use thereof. ABMI makes no warranties or representations about the accuracy or completeness of WildTrax’s content, information, or Data, or the content of any sites linked to WildTrax. ABMI assumes no liability or responsibility for any errors, mistakes, or inaccuracies of content, information, or Data stored on WildTrax. ABMI assumes no liability for personal injury or property damage of any nature whatsoever resulting from use of WildTrax. ABMI also assumes no liability for any unauthorized access to or use of WildTrax, and/or any Personal Information stored therein. ABMI assumes no liability or responsibility for any errors or omissions in any content or Data on WildTrax, or for any loss or damage of any kind incurred as a result of the use of WildTrax. ABMI does not warrant, endorse, guarantee, or assume responsibility for any product or service advertised or offered through WildTrax by any third parties, nor does it warrant, endorse, guarantee, or assume responsibility for any hyperlinked services. ABMI will attempt to maintain the integrity of content, Personal Information, and Data stored on WildTrax to the fullest extent possible, but ABMI is not responsible for any breach or system failure of WildTrax, nor is it responsible for any damages which Users may incur as a result of any breach or system failure of any kind including but not limited to any bugs, viruses, Trojan Horses, or the like which may be transmitted through WildTrax by any third party.
12) FEES AND PAYMENT
A. Use of WildTrax shall be free of charge, unless a project is created or Data is uploaded. Where a Fee might apply, Users will be notified and payment of a Fee will be requested, such request outlining payment methods and timelines. Where applicable, you agree to pay all applicable Fees as requested by WildTrax. Unless expressly agreed upon by WildTrax, failure to pay the Fee will result in the cancellation of your account. WildTrax reserves the right to amend, alter, or modify the Fee schedule and/or payment process at any time.
B. In the event that you fail to make a payment of any Fee owed under your WildTrax account, ABMI reserves the right to suspend or terminate your account.
A. Users retain the right to terminate their membership in WildTrax’s services at any time. Upon termination, you will no longer have Access to the Data held by WildTrax. Unless otherwise agreed to by the Data Owner, Data uploaded under your account as a Data Owner will be removed from the WildTrax database.
15) ENTIRE AGREEMENT
16) WAIVER OF PROVISION
C. Any information collected for the purposes of any payment processed through Third Party Payment software will abide by the terms and conditions and the privacy policies associated with the Third Party Payment software which was used to make this transaction.
D. WildTrax may collect and use information provided by you including, without limitation, the following:
i. Any and all Personal Information which you provide to WildTrax in the creation of your account.
ii. Any and all Data which you may contribute to WildTrax.
E. ABMI will aim to protect the confidentiality, security, and integrity of your Personal Information and any Data stored on WildTrax. Only those employees and third party affiliates who need access to your information in order to perform their duties are allowed such access. ABMI will only retain your Personal Information for as long as necessary to comply with our legal obligations.
F. You are responsible for safeguarding your own password and should never disclose it to any third party. In the event that you become aware that your password information has been compromised, you hereby agree to notify ABMI as soon as reasonably possible.
G. ABMI is committed to security measures, and employs such measures to protect against the loss, misuse, or alteration of Personal Information collected from Users. The measures used to achieve these ends comply with industry standards.
I. All Users are permitted to submit written requests to obtain the following:
i. Their Personal Information under the custody or control of ABMI
ii. Information about the purposes for which their Personal Information under the custody or control of ABMI has been and/or is being used.
iii. The names of persons to whom their Personal Information has been and/or is being disclosed, and the circumstances surrounding this disclosure.
J. Each such request will be responded to as accurately and completely as reasonably possible. A User’s ability to view his or her Personal Information under the control of the ABMI is not absolute. The ABMI shall not disclose Personal Information where doing so would likely reveal Personal Information about a third party, or where ABMI chooses not to disclose Personal Information, including where disclosure would reveal confidential commercial information.
K. All Users are permitted to submit written requests in order to correct errors or omissions in their Personal Information. If a User successfully demonstrates the inaccuracy or incompleteness of that User’s Personal Information as contained in their WildTrax account, ABMI will amend this Personal Information as required and, if reasonable to do so, send correction notifications to any other Users or third parties to whom the incorrect Personal Information was disclosed.
19) PROHIBITED CONDUCT
A. By using WildTrax, or any services provided thereby, you explicitly agree that, without limitation, you shall not:
i. Provide any content or conduct yourself in any manner which may be, or may be construed as: unlawful; illegal; threatening; harmful; abusive; harassing; stalking; tortious; defamatory; libelous; vulgar; obscene; offensive; objectionable; pornographic; designed to interfere or interrupt WildTrax, or any service provided therein; infected with a virus or other destructive or deleterious programming routine; giving rise to civil or criminal liability; or in violation of an applicable local, national, or international law;
ii. Impersonate or misrepresent your association with any person or entity; forge or otherwise seek to conceal or misrepresent the origin of any content provided by you;
iii. Collect or harvest any information about other Users, except as provided for on WildTrax, including through data mining, robots, software, or any other data gathering and extraction method whatsoever.
iv. Provide or use WildTrax for the provision of any content or service in any commercial manner, and/or in any manner which conflicts with Canada’s Anti-Spam Legislation (CASL), including in any manner that would involve junk mail, spam, chain letters, pyramid schemes, or any other form of unauthorized advertising;
v. Provide any content that may give rise to civil or criminal liability for ABMI, or any of its affiliates, or that may constitute or be considered a violation of any local, national, or international law, including but not limited to, laws relating to intellectual property.
vi. Post, transmit, link to or otherwise distribute any materials, information, or content constituting, advocating, or encouraging conduct that would constitute a criminal offense or give rise to civil liability or otherwise use WildTrax in a manner which is contrary to law or would serve to restrict or inhibit any other person from using or enjoying WildTrax;
vii. Defame, abuse, stalk, harass, threaten, or otherwise violate the legal rights of others, including, but not limited to rights relating to privacy and publicity; and
viii. Post, transmit, link to, or otherwise distribute any information, materials, or content, including, for greater certainty, software, which contains a virus, cancelbot, Trojan horse, worm, or other harmful or disruptive component.
B. In the event that you commit any of these above-mentioned forms of prohibited conduct, ABMI reserves the right to suspend or terminate your WildTrax account. You further risk legal consequences, including but not limited to civil and criminal liability as necessary.
20) CONTACTING OR COMMUNICATING WITH US
A. If you have any questions, with respect to these Terms and Conditions of Use, or if you wish to request information on or a correction to your Personal Information held under your WildTrax account, please contact WildTrax directly:
i. by phone at 1-(780)-248-1592,
ii. by facsimile at 1-(780)-492-7635,
iii. by email at email@example.com, or
iv. by regular mail at the Alberta Biodiversity Monitoring Institute, 1-107 Centennial Centre for Interdisciplinary Studies (CCIS), University of Alberta, Edmonton, AB, Canada T6G 2E9.