2.1 Organization management

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Organizations sit at the top of the WildTrax hierarchy and are the central entity to which environmental sensor data, biological data and metadata are associated. When in doubt, if you’re looking for any information in WildTrax, you can likely find it under the organization. Organizations represent groups of users who collect data, design and publish projects, manage equipment and survey locations. Organizations allow you to coordinate efforts with multiple WildTrax users to create a structured, standardized dataset. Current organizations in WildTrax include government branches, industry, research labs and non-profits.

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Figure 2.1: Organizations sit above projects, which house species data
After you’ve logged in, hover over the button in the top ribbon. From here, you can link to the main sections of WildTrax:
  1. Click on , which will take you to the full list of all organizations
  2. Search for the organization you’re looking for—if the organization is greyed out click the  beside the organization name and then click . A notification will be sent to the organization’s administrators for approval. The section on Privacy discusses this in more detail.
  3. Click . From here the organization settings form will appear.
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  • Organization acronym: A short-hand name for your organization (e.g. ABMI)
  • Organization full name: The full name of the organization
  • Institution / company / group: The institution the organization is a part of, such as a university or government branch
  • Default storage location: Where the data will be stored
  • Default location buffering: Toggle between true or buffered locations for the organization’s default view
  • Buffer size: The radius of the buffer applied to the locations in the organization
  • Default visit image access: Default privacy setting that will be applied to visit photos uploaded to the organization
  • Allow location reports: Creates location summary reports when enabled
  • Facial blurring: Selects whether you opt-in or out of facial blurring for images. Once you make a selection it cannot be undone.
  • Description: A short description about the organization

Fill in the fields in the form and save. A WildTrax administrator will need to confirm your identity before approving your new organization request. If you’re having any technical difficulties creating an organization contact WildTrax Support.

Once your organization is approved, the  tab will appear in the organization settings form after saving the information in the main form. This will allow you to add any WildTrax user to your organization either as an administrator or read-only member.

2.1.2 Organization infrastructure

  • Each project in WildTrax belongs to an organization - there can only be one organization assigned per project
  • The organization controls the buffering of locations it manages
  • The principal investigators of the organization are users who respond to access requests related to the organization or its projects. Without a principal or secondary investigator, all organization and project access requests will default to organization then project administrators, in order.
  • WildTrax currently lists two server locations where data can be uploaded (Oregon and Montreal) in the default storage location field. The choices here simply come down to where the data is being stored (in the US vs Canada) and the distance between you and the server, which can sometimes affect upload and download speeds. Choose based on your organization’s terms of use for data management and consult WildTrax’s Terms and Conditions of Use and Data Access Policy.
  • The visit image access field controls global access to your visit photos. This can be manually controlled at the visit photo level as well.
  • Location reports are species, media and visit summary reports for each location in your organization; you can use the links to share with collaborators or landowners.
  • Equipment is intimately linked with organization—your organization ideally owns and manages all the equipment used to collect data during visits at locations. However you can mark the equipment as Loaned Out in the equipment table.
  • Image facial blurring allows organization administrators to use an AI to automatically blur the faces of humans detected in image sets; organization that opt-out do so at their own risk

WildTrax uses Amazon Web Services (AWS) to store the compressed acoustic media and raw camera images. The BU offers other storage solution options at the University of Alberta in Edmonton, Alberta, Canada—contact info@wildtrax.ca for more information.

The rest of this chapter will take you through how each of the tabs in the organization dashboard works, starting with locations.

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