4.2 Organization privacy

Organization members are a group of users who collect data, publish projects and manage equipment and teams of taggers, and project administrators collaboratively.


An organization is overseen by a principal and secondary investigator. These users control allow access requests to the data stored in the organization and projects and are ipso facto the users who manage all data for the organization.

In the tab, organization members can be either administrators or read-only users. In brief, administrators are users who have read and write privileges, whereas read-only members can only read the data (of course!)

Organization administrators have the ability to do the following across WildTrax:

  • Add other WildTrax users to the organization or projects
  • Read and write to organizational locations
  • Read and write to the visit, equipment and media metadata
  • Enjoy administrator privileges by default on all organizational projects

Whereas, read-only members can:

  • Read the unbuffered locations, i.e. read-only members can see the true locations if they are buffered but cannot modify them
  • Read the visit, equipment and media metadata
  • Enjoy read-only access to all organizational projects

4.2.1 Requesting access to an organization

In the Organization dashboard, you can select the for any organization that is greyed out. This will display the —click it and fill out the access request form, which will be sent to the organization administrators or investigators, where applicable.


4.2.2 Location privacy

Location buffering as discussed before is an important component of WildTrax as it allows you to hide or buffer sensitive locations.

  • When the location is hidden:
    • It is only visible to organization members, both admins and read-only—keep in mind, if you’re assigning a user to an organization and you don’t want them to see hidden locations, you’re better off giving WildTrax a buffered location instead
    • It won’t appear on any maps and will be hidden in Data Discover
    • Any data associated with a hidden location (i.e. species or media information) will not be publicly available
  • When the location is visible:
    • It is visible to all WildTrax users, subject to the following buffering options:
      • When it is a buffered location:
        • No one knows the true location, as it has already been buffered, by you, beforehand. Everyone will see whatever coordinate you specify in place of the true location.
      • When it is a true location:
        • Everyone can see the true location (i.e. it is unbuffered)
      • When it is a true location + buffer from WildTrax:
        • Project members and the public only see a random point within the specified buffer size
        • Organization members see the true location

4.2.3 Location reporting

If you’re an organization administrator, you can now allow public reports independently for each location in the organization. This lets organization users share specific location reports with collaborators without having to give full project or organization access. This is particularly useful for organizations who need to provide reports to landowners, leaseholders, partners, and collaborators.

Here’s how:

  • Go to your organization’s settings and click on Allow in order to generate reports.
  • Next, go to any location in your organization and scroll down to copy the report link. Open this in your browser or share it with the desired landowner or collaborator.
  • You can then easily access elements of the report by clicking on the different tabs depending on the sensors or data that were collected.